Spokes AGM 2026

[NathanK (Nathan Kershaw)]

The AGM is all about our core business, and will be kept tight. There will be a time for broader discussion afterwards.

Agenda

1. Welcome and Apologies
2. 2025 Spokes AGM Minutes
3. Report from our Chair @devoniakruimer
   • see https://spokes.nz/t/agm-2026-documents-and-reports/1474/2
4. Report from our Treasurer @frstep
   • see https://spokes.nz/t/agm-2026-documents-and-reports/1474
5. Confirmation of our New Constitution
   • Please @members take a look at this and comment on the dedicated Topic
6. Elections
   • Chair
   • Treasurer
   • Secretary
   • Other Committee members
7. Next AGM

Post AGM Discussion:

1. Approach for the by-election
   (Nominations close 2026-03-01T23:00:00Z)
2. CAN Membership / MOU?
3. Bike Breakfast 2026 review/celebration

[NathanK (Nathan Kershaw)]

@committee - please RSVP to the AGM on the post above. Please note that we are holding it at @devoniakruimer’s house.

The agenda is also above, and you can read the reports / constitution by following the links.

We’d love your thoughts on the constitution beforehand please, as there will be only a brief bit of time available for meaty discussion within the AGM (please put this on the dedicated constitution topic).

All @members (i.e. financial members) are most welcome to come and participate / vote (please also RSVP above. Others are welcome in a non-voting capacity.

[Cflahert (Charlotte Flaherty)]

My apologies for the AGM - I’m off work as our daughter is getting Admitted to the Bar. It’ll be a big event

[NathanK (Nathan Kershaw)]

@committee - I’m afraid that I’m stuck at work and unable to attend the AGM. I’m highly unlikely to be able to attend before 1900.

Someone else will need to step up and act as secretary. All relevant documentation is linked to in this thread, and the ‘old’ constitution is still in effect until the new one is lodged (assuming it is approved).

Hope it goes well!

[NathanK (Nathan Kershaw)]

Spokes Dunedin AGM Minutes 2026

Date: Monday, 10 March 2026
Started: 18:50
Closed: 19:34

1. Welcome and Apologies

• Apologies: @NathanK, @GerardH, @Cflahert
• Present: @devoniakruimer, @JohnJohn, @Robyn, @heike, @bobthecoder, @david, @frstep

2. Previous Minutes

• Review: 2025 Spokes AGM Minutes
• Motion: @bobthecoder proposed as a correct record; @Robyn seconded. Carried.

3. Chairperson’s Report

• Presented by: @devoniakruimer
  Chairman Report Feb 2026.pdf (73.2 KB)
• Key Points:
  • Focus on improving the responsiveness of communication.
  • Discussion on the upcoming National Elections and the local by-election.
• Motion: @Robyn proposed the report be accepted; @bobthecoder seconded. Passed.

4. Treasurer’s Report

• Presented by: @frstep
• Full Reports:
  Spokes Accounts 2025 unsigned.pdf (58.4 KB)
  SPOKES Treasurer Statement 9 MAR 2026.pdf (38.7 KB)
• Discussion:
  • Dates in the report are to be corrected.
  • Banking: Westpac is currently limiting. While changing banks is time-consuming, it remains an option.
  • Funds: Discussion regarding a term deposit vs. spending on campaigns/flyers. It was agreed that this topic requires a dedicated session.
• Action: Add the banking and expenditure strategy to the May meeting agenda.
• Motion: @bobthecoder proposed the report be accepted; @heike seconded. Passed.

5. Confirmation of New Constitution

• Topic Reference: New Constitution Discussion
• Amendments:
  • Purpose: @bobthecoder suggested adding: “to do any other lawful acts that are incidental or conducive to the attainment of the above purposes.” (Accepted by all).
  • Clause 13.2: @Robyn suggested adding: “…of at least 25% of paid members” to prevent hostile takeovers.
  • Quorum: It was agreed that the quorum should be at least 25% of members or 4 committee members.
• Motion: @Robyn moved to accept the constitution as amended; @david seconded. Accepted unanimously.

6. Elections

The following members were elected to the committee:

• Chair: @devoniakruimer (Proposed: @frstep, Seconded: @heike)
• Treasurer: @frstep (Proposed: @bobthecoder, Seconded: @devoniakruimer)
• Secretary: @NathanK (Proposed: @frstep, Seconded: @JohnJohn)
• Committee Members:
  • @heike – Submissions
  • @Robyn – Coffee outside & submission support
  • @david – Business outreach
  • @JohnJohn – Events and ideas
  • @bobthecoder – Social Media Consultant

7. Next AGM

Proposed for early March 2027.

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Post-AGM Discussion

1. By-election Approach

   • Nominations close: 2026-03-01T23:00:00Z
   • Approximately 14 candidates expected.
   • AI Policy: Some candidates may object to the use of AI. The committee agreed to be transparent about its use.
   • Action: @devoniakruimer to send out candidate questions.

2. CAN Membership / MOU

   • Discussion on whether Spokes should officially join Cycling Action Network (CAN).
   • Status: Parked until the May meeting.

3. Bike Breakfast 2026 Review

   • Celebration of the event’s success.
   • @Robyn suggested ordering new t-shirts for the next Bike Breakfast.

[NathanK (Nathan Kershaw)]

Thanks @frstep for doing the AGM minutes above. I’ve just tidied them up and taking over ‘ownership’. I note this:

@frstep

Dates in the report are to be corrected.

Does this need to be fixed up before it is all locked in?