Spokes AGM 2026 - note the change of date to Mon 9 March 2026

Events
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The AGM is all about our core business, and will be kept tight. There will be a time for broader discussion afterwards.

Agenda

  1. Welcome and Apologies
  2. 2025 Spokes AGM Minutes
  3. Report from our Chair @devoniakruimer
  4. Report from our Treasurer @frstep
  5. Confirmation of our New Constitution
  6. Elections
    • Chair
    • Treasurer
    • Secretary
    • Other Committee members
  7. Next AGM

Post AGM Discussion:

  1. Approach for the by-election
    (Nominations close 2026-03-01T23:00:00Z)
  2. CAN Membership / MOU?
  3. Bike Breakfast 2026 review/celebration
Spokes Dunedin Formal Committee Meeting - February 2026
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@committee - please RSVP to the AGM on the post above. Please note that we are holding it at @devoniakruimer’s house.

The agenda is also above, and you can read the reports / constitution by following the links.

We’d love your thoughts on the constitution beforehand please, as there will be only a brief bit of time available for meaty discussion within the AGM (please put this on the dedicated constitution topic).

All @members (i.e. financial members) are most welcome to come and participate / vote (please also RSVP above. Others are welcome in a non-voting capacity.

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My apologies for the AGM - I’m off work as our daughter is getting Admitted to the Bar. It’ll be a big event :star_struck:

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@committee - I’m afraid that I’m stuck at work and unable to attend the AGM. I’m highly unlikely to be able to attend before 1900.

Someone else will need to step up and act as secretary. All relevant documentation is linked to in this thread, and the ‘old’ constitution is still in effect until the new one is lodged (assuming it is approved).

Hope it goes well!

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Minutes

Started 18:50

  1. Welcome and Apologies

Apologies: @NathanK, @GerardH , @Cflahert
Present @devoniakruimer @JohnJohn @Robyn @heike @bobthecoder @david @frstep

  1. 2025 Spokes AGM Minutes

@bobthecoder proposed as correct, @Robyn Seconded.

  1. Report from our Chair @devoniakruimer

Improving responsiveness of communication.

National Elections this year, and byelection.

@Robyn proposed we accept, @bobthecoder Seconded. Passed.

  1. Report from our Treasurer @frstep

[dates to be corrected]
Change bank? (Westpac is limiting, but changing bank is time consuming)
Term deposit? Better to spend on campaigns. Flyers. This is a whole meeting in itself. Put it on the agenda for May meeting.
Social?

@bobthecoder proposed that we accept it @heike Seconded. Passed.

  1. Confirmation of our New Constitution

@bobthecoder suggested we add “to do any other lawful acts that are incidental or conducive to the attainment of the above purposes.” to the purpose. Accepted by all.

@Robyn Suggested we add to 13.2 “…of at least 25% of paid members.” to avoid hostile takeover.

@Robyn Asked what the quorum should and we agreed at least 25% or 4 committee members. The was accepted.

@Robyn moved to accept, @david seconded. Accepted unanimously.

  1. Elections
  • Chair

@frstep proposed, @heike Seconded.

  • Treasurer

@bobthecoder proposed, @devoniakruimer Seconded.

  • Secretary

@frstep Proposed @NathanK, @JohnJohn Seconded.

  • Other Committee members

@heike - Submission.
@Robyn - Coffee outside and supporting Heike on submissions
@david - Business outreach.
@JohnJohn - Events and ideas.
@bobthecoder - Social Media Consultant.

All agreed to elect the above.

  1. Next AGM

We proposed to hold this in early March 2027

Closed at 19:34

Post AGM Discussion:

  1. Approach for the by-election
    (Nominations close 2026-03-01T23:00:00Z)
  • ?14 candidates
  • Be aware that some candidates might object to AI. Be upfront about the use of AI.
  • @devoniakruimer to send out questions
  1. CAN Membership / MOU?
  • Could Spokes as an organisation pay to “join” CAN?
  • Parked until the May meeting.
  1. Bike Breakfast 2026 review/celebration
  • @Robyn suggested we have new t-shirts for the next bike breafast
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