Spokes AGM 2026

[NathanK (Nathan Kershaw)]

Spokes Dunedin AGM Minutes 2026

Date: Monday, 10 March 2026
Started: 18:50
Closed: 19:34

1. Welcome and Apologies

• Apologies: @NathanK, @GerardH, @Cflahert
• Present: @devoniakruimer, @JohnJohn, @Robyn, @heike, @bobthecoder, @david, @frstep

2. Previous Minutes

• Review: 2025 Spokes AGM Minutes
• Motion: @bobthecoder proposed as a correct record; @Robyn seconded. Carried.

3. Chairperson’s Report

• Presented by: @devoniakruimer
  Chairman Report Feb 2026.pdf (73.2 KB)
• Key Points:
  • Focus on improving the responsiveness of communication.
  • Discussion on the upcoming National Elections and the local by-election.
• Motion: @Robyn proposed the report be accepted; @bobthecoder seconded. Passed.

4. Treasurer’s Report

• Presented by: @frstep
• Full Reports:
  Spokes Accounts 2025 unsigned.pdf (58.4 KB)
  SPOKES Treasurer Statement 9 MAR 2026.pdf (38.7 KB)
• Discussion:
  • Dates in the report are to be corrected.
  • Banking: Westpac is currently limiting. While changing banks is time-consuming, it remains an option.
  • Funds: Discussion regarding a term deposit vs. spending on campaigns/flyers. It was agreed that this topic requires a dedicated session.
• Action: Add the banking and expenditure strategy to the May meeting agenda.
• Motion: @bobthecoder proposed the report be accepted; @heike seconded. Passed.

5. Confirmation of New Constitution

• Topic Reference: New Constitution Discussion
• Amendments:
  • Purpose: @bobthecoder suggested adding: “to do any other lawful acts that are incidental or conducive to the attainment of the above purposes.” (Accepted by all).
  • Clause 13.2: @Robyn suggested adding: “…of at least 25% of paid members” to prevent hostile takeovers.
  • Quorum: It was agreed that the quorum should be at least 25% of members or 4 committee members.
• Motion: @Robyn moved to accept the constitution as amended; @david seconded. Accepted unanimously.

6. Elections

The following members were elected to the committee:

• Chair: @devoniakruimer (Proposed: @frstep, Seconded: @heike)
• Treasurer: @frstep (Proposed: @bobthecoder, Seconded: @devoniakruimer)
• Secretary: @NathanK (Proposed: @frstep, Seconded: @JohnJohn)
• Committee Members:
  • @heike – Submissions
  • @Robyn – Coffee outside & submission support
  • @david – Business outreach
  • @JohnJohn – Events and ideas
  • @bobthecoder – Social Media Consultant

7. Next AGM

Proposed for early March 2027.

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Post-AGM Discussion

1. By-election Approach

   • Nominations close: 2026-03-01T23:00:00Z
   • Approximately 14 candidates expected.
   • AI Policy: Some candidates may object to the use of AI. The committee agreed to be transparent about its use.
   • Action: @devoniakruimer to send out candidate questions.

2. CAN Membership / MOU

   • Discussion on whether Spokes should officially join Cycling Action Network (CAN).
   • Status: Parked until the May meeting.

3. Bike Breakfast 2026 Review

   • Celebration of the event’s success.
   • @Robyn suggested ordering new t-shirts for the next Bike Breakfast.